Sage Intacct Construction Payroll: Configuring Expense Types & Tenant Setup

Setting Up Expense Types & Tenant Configuration in Sage Intacct Construction Payroll

Configuring Sage Intacct for payroll involves specific steps to ensure smooth operation. This guide focuses on setting up expense types in Time and Expenses and configuring the tenant within the Construction Payroll module.

1. Configuring Expense Types in Time and Expenses:

  • Accessing Configuration:

    • Navigate to Time and Expense application.

    • Go to Setup, then GL Accounts.

  • Enabling Expense Types:

    • Ensure the checkbox for Expense Types is selected.

    • Save the changes.

2. Creating an Expense Type for Payroll:

  • Adding a New Expense Type:

    • Within Time and Expense, under Setup and Expense Types, click on Add.

    • Create an expense type named "Payroll" (or a preferred name).

  • Specifying Details:

    • Link the expense type to a general ledger clearing account, which will net out the employees' net pay.

    • This account (e.g., 2014 - Accrual Payroll Liability) is crucial as it reflects payroll entries and adjusts with payments.

  • Remember the Expense Type ID:

    • Note the ID (e.g., 'payroll') for later use.

3. Tenant Configuration in Construction Payroll Module:

  • Accessing Tenant Configuration:

    • Go to Construction Payroll module.

    • Navigate to Tenant Configuration.

  • Setting Up Journal Entry Descriptions:

    • Define a description for the payroll journal entry (e.g., "Payroll Entry" or "Weekly Payroll").

    • Link to the Payroll Journal (typically 'PYRJ').

  • Specifying Expense Report Details:

    • Label the expense report (e.g., "Payroll Expense Report").

    • Link to the created expense type ('payroll' from the previous step).

  • Choosing Draft Posting Option:

    • Decide if the system should post entries as drafts (Yes/No). Typically, 'No' is recommended.

  • Save the Configuration.

4. Verifying Payroll Journal:

  • Locating the Payroll Journal:

    • In General Ledger, go to Setup, then Journals.

    • Confirm the existence of the default Payroll Journal ('PYRJ').

Conclusion:

With these steps, you'll have configured the essential parts of Sage Intacct's Construction Payroll module. This setup is foundational, allowing for accurate and efficient payroll processing within your organization.

For a more detailed walkthrough, watch the full tutorial on YouTube.