Sage Intacct 2023 R3 Update: Fine-Tuning GL Access & Leveraging the New Glossary

Sage Intacct 2023 R3: Restricting GL to Entity & Exploring the Glossary

Sage Intacct 2023 R3 introduces a new feature especially useful for companies operating on a multi-entity system. This feature allows for the restriction of access to General Ledger (GL) transactions at the entity level. Additionally, the release includes a new glossary feature in the Help Center. Here's a breakdown of these updates:

Restricting General Ledger Transactions to Entity Level

Steps to Activate the Restriction

  1. Accessing the Feature:

    • Navigate to 'Company Admin' and then to 'Subscriptions'.

    • Locate the 'Multi-Entity Management' feature on the list and click 'Configure'.

  2. Applying the Restriction:

    • In the 'Entity Settings' area, find the new feature for restrictions.

    • The feature titled 'Restrict General Ledger Transactions to the Entity Level Only' allows you to limit access to GL transactions at the entity level.

    • This feature works in conjunction with the existing 'Restrictions to Sub-Ledger Transactions to the Entity Level Only'.

    • Note that the options to restrict access to the entity level and to the top level only are mutually exclusive.

Important Considerations

  • Prior Actions Required:

    • Ensure that all transactions in the GL are approved and posted before applying the restriction.

    • Modify any recurring journal entries set to post at the top level to post at the entity level, as they will not work after the restriction is applied.

  • Viewing Post-Restriction:

    • Once restricted to the entity level, transactions can still be viewed from the top level, but editing or posting from there won't be possible.

  • Module Compatibility:

    • Be aware of compatibility issues. For instance, an error message indicates that this feature is not compatible with the construction payroll and vendor compliance module.

Exploring the New Sage Intacct Glossary

The 2023 R3 release also introduces a glossary feature in the Help Center, which is beneficial for users seeking clarity on specific terms within Sage Intacct.

Accessing the Glossary

  1. Navigating to the Glossary:

    • Go to 'Help and Support' in the top right-hand corner.

    • Select 'Help Center', then 'Basics', and finally 'Glossary'.

  2. Using the Glossary:

    • Search for a specific term or phrase.

    • The system will find and present the closest match, providing definitions and explanations.

These updates in Sage Intacct 2023 R3 enhance the user experience by offering more control over transaction access in a multi-entity system and by improving access to informational resources.

For a detailed walkthrough of these features, you can view the video tutorial: Restrict GL to Entity & Glossary in Sage Intacct 2023 R3. This guide offers practical insights into effectively utilizing these new capabilities in Sage Intacct.

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