In this knowledgebase article, we will delve into the process of configuring transaction definitions in Sage Intacct Construction to enhance inventory capabilities. This guide is intended for users who are familiar with Sage Intacct and wish to optimize their inventory management through purchasing, receiving, and invoicing workflows.

Understanding Transaction Definitions

Transaction definitions are crucial for setting up the workflow processes in Sage Intacct. They determine how transactions are recorded, tracked, and managed within the system, especially when dealing with inventory-related activities.

Setting Up Transaction Definitions for Purchasing

1. Navigate to Purchasing under Setup and select Transaction Definitions.
2. Review existing definitions and consider using them if they fit your needs. Otherwise, you can create a new definition or duplicate and modify an existing one.
3. Name your transaction definition and select the appropriate template type based on your workflow process.
4. Configure the inventory control settings to reflect the desired inventory status when a purchase order is created, such as marking items as "on order".
5. Set up the default warehouse and any necessary tax configurations.
6. Ensure that the transaction definition is set to post to the general ledger and that the correct accounts are selected for posting.

Configuring Receiving Definitions

1. Create a receiving definition that will be used when stock is received into the warehouse.
2. Adjust inventory control settings to subtract items from "on order" and add them to "on hand" upon receipt.
3. Confirm the default warehouse and set up the general ledger posting to reflect the receipt of inventory.

Setting Up Vendor Stock Invoice Definitions

1. Establish a vendor stock invoice definition for recording vendor invoices in the system.
2. Ensure that this definition does not affect inventory since it should already be updated during the receiving process.
3. Set up the posting configuration to move the transaction from inventory payable to accounts payable.
4. Configure any additional postings needed to reverse initial commitments made during the purchase order stage.

Testing and Finalizing Definitions

1. Test the newly configured definitions by running through the workflow process in a controlled environment.
2. Make any necessary adjustments based on the outcomes of your testing.
3. Once satisfied with the configuration, restrict editing and deleting policies to prevent unauthorized changes.

Troubleshooting Common Issues

If you encounter issues during configuration or testing, consider the following solutions:

• Ensure all necessary fields and accounts are correctly linked in the posting configuration.
• Check that the default warehouse settings are correctly applied to each transaction definition.
• Review tax settings and subtotals to ensure accurate financial reporting.
• Verify that the transaction definitions are correctly associated with the appropriate workflow steps.

Conclusion

By following the steps outlined in this guide, you can effectively configure transaction definitions for inventory management in Sage Intacct Construction. Remember to test thoroughly and secure your configurations before going live to maintain the integrity of your inventory workflow.