Sage Intacct Essentials: How to Void AP Checks Correctly

How to Void an Accounts Payable (AP) Check in Sage Intacct

Voiding an Accounts Payable (AP) check in Sage Intacct is a crucial process in managing your company’s finances. Bojan's instructional video provides a step-by-step guide on how to execute this task. Let's break down the process into simple steps.

Steps to Void an AP Check in Sage Intacct

Preparing to Void Checks

  1. Understanding the Check Printing Process:

    • Initially, you select invoices for payment in the 'Pay Bills' section.

    • After selection, move to the 'View Payment Requests' screen to review.

    • Proceed to print checks from here.

  2. Post-Printing Options:

    • After printing, checks can be either confirmed/posted or voided and reprinted.

    • Once checks are confirmed/posted, they can only be voided through the register screen.

Voiding Unconfirmed Checks

  1. Selecting Invoice for Payment:

    • Go to the relevant invoice payment section and select the invoice you wish to pay.

    • For demonstration, Bojan selects a $4,000 invoice.

  2. Printing the Check:

    • Navigate to the 'Check' section and click on 'Print Checks'.

    • Select your check style and checking account.

    • Choose the matching selection (e.g., the $4,000 invoice) and click on 'Print'.

    • After printing, you can choose to either confirm or void the check.

    • Void the check if there's a printing error (like a paper jam or ink issue).

Voiding Confirmed Checks

  1. Accessing the Register:

    • Navigate to 'Accounts Payable', then to 'Registers', and select 'Check'.

  2. Applying Filters:

    • Apply filters to narrow down your selection (e.g., date filters).

  3. Voiding the Check:

    • In the register screen, checks that can be voided will be displayed in blue.

    • Select the check you want to void.

    • On the next screen, choose your void payment date. If within the same fiscal period, use the check date. For different months, you can choose a future date.

    • Click 'Submit' to complete the voiding process.

  4. Confirmation:

    • After voiding, the check register will update immediately, showing the original transaction and the record of the voided check.

By following these steps, you can effectively void AP checks in Sage Intacct, ensuring your financial records are accurate and up to date.

For a detailed visual guide and further explanation, watch Bojan's original video tutorial: How to Void an Accounts Payable (AP) Check in Sage Intacct. This video provides a step-by-step demonstration, making the voiding process clear and easy to understand.


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