In this tutorial, Mike Baio from Bangert walks us through the essential steps to set up and process ACH payments through the Sage Intacct Accounts Payable module. Follow along to ensure your vendor payments are handled efficiently and securely.

Initial Configuration for ACH Payments

Before processing ACH payments, certain configurations must be set up within your Sage Intacct system. This includes editing bank account information in cash management and enabling ACH payments in the bank file settings.

Editing Bank Account Information

Access your list of checking accounts and select the bank account you wish to use for ACH payments. Ensure that the bank account number and routing number are correctly entered.

Description: Screenshot showing where to input bank account and routing numbers in Sage Intacct.

Enabling ACH Payments

Within the bank file tab, turn on the 'Enable ACH Payments' option and fill in the required bank information, which your bank should provide. Use the help links within Sage Intacct for field descriptions if needed.

Setting Up Vendors for ACH Payments

For vendors that will receive ACH payments, additional setup is required in their vendor records.

Vendor Payment Information

While not mandatory, setting a preferred payment method to ACH or bank file can streamline the payment selection process later on. You may also opt to send automatic payment notifications to vendors.

Vendor Bank File Information

Similar to the initial bank account setup, you must enable ACH payments for each vendor. This requires the vendor's routing number and account number, which they must provide.

Processing ACH Payments

Once the vendor is set up for ACH payments, you can enter and post bills as usual. When selecting bills for payment, choose ACH as the payment method to include multiple vendors in a single ACH run.

Generating the ACH File

After selecting the bills to pay, generate the ACH file in the cash management module. This file can then be uploaded to your bank for processing.

Confirming ACH Payments

Do not confirm ACH payments in Sage Intacct until you receive confirmation from your bank that the transactions have been processed successfully. Once confirmed, the payments will post to your general ledger and bank reconciliation.

Conclusion and Next Steps

This guide provides a clear pathway for processing ACH payments within Sage Intacct's Accounts Payable module. By following these steps, you can ensure a secure and efficient payment process for your vendors.