How to post a Miscellaneous Job Cost Cash Receipt in AR for Sage 300 CRE

How to Post a Miscellaneous Job Cost Cash Receipt in AR for Sage 300 CRE

Use Case:  You can use this process when you receive funds that are directly related to a project but are not related to a customer invoice.

Example: This can applies where you initially paid a deposit for project plans and are now receiving a refund for that amount. Alternatively, consider a case where you sold scrap materials from a job site and wish to deduct the sale proceeds from the project's total cost. In both instances, you'll need to accurately record these transactions as cash receipts to reflect the financial changes in your project accounting.

To Enter, go into Accounts Receivable > Tasks > Enter Cash Receipts:

1. Start your deposit as normal and enter in deposit item and amount and click 'OK' on Deposit Info screen.
2. Once you get to the Main screen DO NOT enter in a customer ID.  Just enter in the amount and cash receipt ID (check number if you want to track that) per the screenshot below.  


3. Once you save the line the system will bring you into a different screen than normal.
4. It will prefill as a Miscellaneous GL type entry, this needs to be changed to Miscellaneous JC Type per screenshot below.


5. Proceed to tab through, it will then drop you down into the distribution section. 
6. Keep the amount type on Miscellaneous.
7. Then, in the next columns you will be able to code it to the Job, Cost Code, and Category that you want to reduce the cost for.   


8. Finish Through and you should be good to go!

This will send a credit to the job reducing the cost of the project and record the cash receipts into Cash Management and you GL cash account so you can do your bank reconciliation. The posting report will look like the screenshot below:


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