Correcting or Editing Payment Date on Pending Payroll Expenses in Sage Intacct
If you've selected expenses for reimbursement in Sage Intacct's Time and Expense module and realized that the payment date (check date) is incorrect, there are two primary methods to rectify this for both physical payroll checks and Payroll ACH (direct deposits). Here's a step-by-step guide to each method:
Option 1: Delete and Reselect
Navigate to Pending Reimbursements:
Go to Time and Expense.
Select All.
Click on Reimbursements.
Choose Pending.
Delete Incorrect Entries:
Locate the row with the check you need to correct.
Click DELETE for each incorrect line.
Note: You must perform this action for each line individually.
Reselect Expenses with Correct Date:
Go back to Select Expenses to Reimburse.
Follow the standard process, ensuring you use the correct payment date.
Option 2: Edit Payment Date Directly
Access Pending Reimbursements:
Same initial steps as Option 1 – navigate to Time and Expense, then All, followed by Reimbursements, and finally Pending.
Edit Each Line Individually:
Identify the line item you wish to edit.
Click on EDIT for each line requiring modification.
Adjust the payment date in the top right corner of the screen.
Confirm the changes by clicking Save.
Note: Each line must be edited separately.
Proceed to Next Steps:
For Physical Checks: Move to the Print Checks step.
For Direct Deposits: Generate the ACH file in the Cash Management module.
Key Points to Remember:
Individual Line Editing: Both deletion and editing must be done one line at a time.
Sequential Process: Ensure each step is completed in order to avoid further errors.
Final Check: After editing or reselecting, always double-check for accuracy before proceeding.
By following these steps, you can effectively manage and correct payment dates for pending payroll expenses in Sage Intacct's Time and Expense module.
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