Sage Intacct T&M Billing: Navigating and Correcting Common Issues

Common Corrections in Sage Intacct T&M Billing

Managing Time & Material (T&M) billing in Sage Intacct involves understanding common pitfalls and how to correct them. This tutorial, inspired by a helpful video guide, walks you through the common corrections you might need to make during the T&M billing process in Sage Intacct.

Common Corrections in Sage Intacct T&M Billing

1. Rate Tables and Project Contracts

  • Issue: Not assigning a rate table to your T&M billing type in the project contract line.

  • Correction: Ensure to assign a rate table to your project contract line for proper line markups.

2. Linking Cost Codes

  • Issue: Cost codes are not linked to your project contract line.

  • Correction: Use the 'Add Cost Codes' button to link all relevant cost codes to your project contract lines.

3. Billable Checkbox

  • Issue: The billable checkbox is not checked.

  • Correction: Always check the billable checkbox for T&M projects to ensure proper billing.

4. Location Settings in Project Setup

  • Issue: Not specifying a location in project setup.

  • Correction: Ensure that the location is filled in under the additional information tab, regardless of the number of entities.

5. Maximum Billing Amounts

  • Issue: Hitting the limit on the total revised price or specified amount.

  • Correction: Adjust the maximum billing amount or change it to 'no maximum' if you exceed the set limit.

6. Display Options in Generate Invoices Screen

  • Issue: Not seeing all transactions due to limited display rows.

  • Correction: Increase the maximum rows in the display options to view all transactions.

  • Customization: Adjust which columns are displayed, like adding total cost or removing unnecessary columns like project ID.

7. Correcting Invoiced Transactions

  • Issue: Need to correct an invoiced transaction that the customer rejected or that requires modification.

  • Correction: Delete the T&M invoice (if within the same financial month) to restore the costs to the generate invoices screen.

  • Credit Adjustments: If the customer paid and a credit is needed, enter a negative AP adjustment for the specific cost.

8. Handling Credit Card and Miscellaneous Costs

  • For credit card transactions or miscellaneous costs that need adjusting, create a negative transaction in the respective section.

9. Negative AP Bills

  • Note: When using negative AP bills, ensure to match them with their positive counterparts during the payment process.

By understanding these common issues and corrections in Sage Intacct's T&M billing, you can manage your billing process more effectively and accurately.

For a detailed visual explanation and additional insights, watch the source video here: Sage Intacct Billing: Common Time & Material Corrections. This video will provide a comprehensive guide to navigating and correcting common billing issues in Sage Intacct.

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