Introduction

This article provides a step-by-step guide on the Accounts Payable (AP) payment process in Sage Intacct Construction compared to Sage 300 CRE (formerly Timberline). The detailed video tutorial can be viewed here.

Single Payment Scenario

Sage 300 CRE

1. Access Accounts Payable Module: Open the Accounts Payable module in Sage 300 CRE.

2. Invoice Inquiry: Conduct an invoice inquiry to find the invoice to pay.

3. Select Payment Method: Choose 'Print Quick Check' in the Tasks menu.

4. Check Details: Enter the payment type, bank account, check number, and date.

5. Invoice Selection: Select the invoice to pay, ensuring the amount matches.

6. Printing the Check: Confirm the check details and print it out.

7. Posting the Payment: The system posts the check automatically to cash management.

Sage Intacct

1. Navigate to Accounts Payable: Go to Accounts Payable and then to Bills.

2. Find Invoice: Locate the specific bill to pay.

3. Initiate Payment: Click on the 'Pay' button next to the bill.

4. Payment Details: Confirm the payment amount and date.

5. Print Check: Print the check, which can be previewed before printing.

6. Finalize Payment: Confirm the printed check to post it in the system.

Manual Payment Recording

Sage 300 CRE

1. Choose 'Record Manual Check': In the Accounts Payable module, select 'Record Manual Check'.

2. Payment Entry: Enter the payment type (e.g., EFT), date, and vendor.

3. Invoice Selection: Choose the specific invoice and enter the payment amount.

4. Post Payment: Finalize to post the manual payment in the system.

Sage Intacct

1. Access Bills: Go to Accounts Payable and open Bills.

2. Select Bill to Pay: Choose the bill for manual payment.

3. Record Transfer: Change the payment method to 'Record Transfer'.

4. Enter Payment Details: Input the amount and confirm details.

5. Save Payment: Finalize to record the payment in the system.

ACH Electronic Payment

Sage 300 CRE

1. Vendor Setup: Ensure the vendor is set up for electronic payments.

2. Generate Electronic Payment: Go to 'Generate Electronic Payment' in Accounts Payable.

3. Payment Selection: Choose the invoice for electronic payment.

4. File Generation: Generate and save the ACH Nacha file.

5. File Upload: Upload the file to the bank for processing.

Sage Intacct

1. Vendor and Bank Setup: Confirm vendor and bank settings for ACH payments.

2. Select Invoices for ACH: In Accounts Payable, select invoices for ACH payment.

3. Generate ACH File: In Cash Management, generate the ACH payment file.

4. Confirm and Download: Download the ACH file and upload it to the bank.

5. Finalize Payment: Confirm the payment in Intacct once processed by the bank.

Larger Check Run Scenario

Sage 300 CRE

1. Select Invoices: In Accounts Payable, select invoices for payment.

2. Print Checks: Choose 'Print Checks' in Tasks and confirm check details.

3. Check Run: Print checks for selected invoices and generate a payment report.

4. Automatic Posting: The system posts checks automatically.

Sage Intacct

1. Open Pay Bills: In Accounts Payable, go to 'Pay Bills'.

2. Filter and Select Invoices: Apply filters and select invoices for payment.

3. Add to Outbox: Optionally, add selected invoices to the outbox for later processing.

4. Print Checks: Generate checks for the selected invoices and print them.

5. Post Payments: Confirm the printed checks to complete the process.

Conclusion

The AP payment process in Sage Intacct offers more streamlined and visual tools compared to Sage 300 CRE, especially in the areas of bill selection, check printing, and electronic payments. For more in-depth guidance and visual demonstrations, refer to the source video.