In this comprehensive guide, Mike Baio from Bangert walks through the process of making adjustments during the payroll check processing in Sage Intacct. Whether it’s before or after payroll checks are approved, or even when importing adjustments, this tutorial covers it all.
Access Payroll Checks:
In Sage Intacct, go to Payroll > Setup Checks > Process and Auto Salary.
Generate checks for the desired employees and dates.
Making Adjustments:
At this stage, adjustments are most flexible. You can delete an entire check if necessary and start over.
Edit details like hours or rates by clicking on the specific check and choosing 'Edit'.
Adjustments to salary, deductions, and employer-based fringes can be made directly on the check screen.
Note: Certain elements like 401k amounts and taxes cannot be edited here.
Recalculating Checks:
If setup details like tax withholdings or deductions change, go back to the employee file, make changes, and then recalculate the check in the payroll processing screen.
Voiding Checks:
Once checks are approved, direct edits aren’t possible. However, checks can still be voided.
Voiding a check allows you to reset the payroll process for that employee, making necessary adjustments before reissuing the check.
Using Import Adjustments Function:
For adjustments post-payroll posting or for beginning balances, use the ‘Import Adjustments’ function under Payroll.
Download and fill the template for payroll adjustments from the Sage Intacct community or help center.
The import process covers various adjustments, including gross pay, taxes, pay modifiers, and 401k contributions.
Steps for Importing:
In Payroll, select ‘Imports’ and upload the filled template.
Map the columns from the spreadsheet to the corresponding fields in the import tool.
Review and save the adjustments. Note that these adjustments do not affect the general ledger.
Accessing PTO Balances:
In the employee file, navigate to the ‘Paid Time Off Balances’ tab.
Here, you can view the history of PTO accruals and use the ‘Add Adjustment’ button for corrections.
Making PTO Adjustments:
Choose the type of PTO to adjust and specify whether it’s a positive or negative adjustment.
Provide a date and note for the adjustment for record-keeping.
Making payroll adjustments in Sage Intacct is a process that varies depending on the stage of payroll processing. Understanding these different methods ensures accurate payroll management and compliance with financial records.
For a detailed visual guide on making these adjustments, watch Mike Baio's video from Bangert: How to Make Adjustments During Pay Period Check Processing in Sage Intacct. This tutorial is an essential resource for anyone managing payroll within Sage Intacct.